If you are planning a conference or event, you should have a programme for the participants so they know what to expect.
It is always advisable to give participants event programmes early enough, so they know what is expected of them and who else is attending.
Programmes should also contain important details that will make it easier for participants to follow the event’s agenda and schedule.
When drawing up an event programme, you should always include the following items:
The Theme or Purpose of the Event
There should always be a title page that explains the agenda of the meeting.
The date and main subject should be distinctly placed on the page, so participants are constantly reminded of what the event is all about.
Participants should know what every hour or day of the event will look like, and how they will be expected to spend their time.
It should also include the schedules of all activities to ensure that they will be well-prepared.
Itineraries are basically summaries of all the activities the participants will engage in. If sessions will be held at different venues, the itinerary should indicate this, so participants don’t get lost or confused.
A good programme will also have a list of all the speakers who will be featured at the event. There should also be brief introductions and bios to let participants know who the speakers are.
This will give participants an idea of who will be speaking so they can arrange any questions they might have.
No matter how interesting you think the subject matter of your conference is, you must always schedule regular breaks.
During breaks, you should offer snacks or meals to keep participants energised.
Programmes should always include all break times, so participants will know when to return to the speaking venue.